GUIDELINES ON ELECTRONIC VOTING

4/11/16

The Faculty Code does not currently specify a policy clearly nor have written procedures. However, our guidelines follow Robert’s Rules of Order procedures addressed therein under “absentee voting/mail votes, etc.”. Here are some of the suggestions I can provide, as well as the procedures our office uses:

*The bylaws should include a statement allowing electronic voting & when electronic voting may occur (v. in meeting voting)

*Openness: raising hands, etc. in a meeting is “open”, paper ballots or mailed ballots or Catalyst votes are not “open” in the same way but should be subject to verification or audit

*A vote should not be a mix of “in-person” and “electronic” voting. That is everyone votes with the same format, the same question, the same timeline.

*The bylaws should include a statement allowing electronic voting & when electronic voting may occur (v. in-meeting voting)

*Openness: raising hands, etc. in a meeting is “open”, paper ballots or mailed ballots or Catalyst votes are not “open” in the same way but should be subject to verification or audit

*A vote should not be a mix of “in-person” and “electronic” voting. That is everyone votes with the same format, the same question, the same timeline.